Overview

The Features page under Settings allows club managers to enable or disable specific features for their club. Right now the feature available to toggle is Expense Tracking — additional features will appear on this page as they are released.

Disabling a feature hides its club-level UI from members — but no existing data is deleted. If a manager turns Expense Tracking off and then back on, all previously submitted expenses remain intact.

To access Settings — Features:

1. Log in to CrickTeams as a Manager
2. Click Settings from the left navigation menu
3. Click Features from the Settings sub-menu

Expense Tracking Feature

Expense Tracking allows club members to submit, view and manage expenses. The toggle on the Features page controls whether this functionality is accessible across the club.

What changes when the toggle is switched

The toggle has three possible states depending on who controls it. The table below shows what players and managers see in each state.

Area	Fully ON (global + club)	Club toggle OFF (personal-only mode)	Disabled globally by CrickTeams
Expenses entry under the Finances menu	Visible	Visible	Hidden entirely
My Expenses tab	Visible	Visible — the only tab shown	Not accessible
Players can track personal expenses	Yes	Yes	No
Non-personal usage bar	Visible	Hidden	Hidden
Club-level expense management	Available	Hidden	Hidden
Settings → Expenses (types & scopes)	Available (treasurer only, Pro/Premium)	Hidden	Hidden
Existing expense data	Visible	Club data preserved but hidden; personal data still visible	Preserved but hidden

Who Can Toggle the Feature

There are two levels of control over the Expense Tracking toggle: the CrickTeams Admin (global) and the Club Manager (club level). Both levels must be ON for members to get the full Expense Tracking experience — if only the global switch is ON, members get personal-only mode.

Role	What they control	Condition
Club Manager	Can toggle Expense Tracking ON or OFF for their own club only	Only if the feature is globally enabled by Admin
CrickTeams Admin	Controls the global switch for all clubs on the platform	If globally OFF, club managers lose the ability to toggle it themselves

Toggle Logic Summary

Global (Admin)	Club (Manager)	Result for members
ON	ON	Expense Tracking fully available
ON	OFF	Personal-only mode
OFF	—	Expense Tracking hidden for all clubs; the toggle no longer appears on the Features page

What Members See

Expense Tracking ON

When the feature is enabled (both globally and at club level), members see the full Expense Tracking experience:

• The Expenses entry appears under the Finances menu in the left sidebar
• My Expenses tab is visible and accessible
• Players can submit personal expenses and track their own records
• Non-personal usage bar is visible (showing club expense totals)
• Club-level expense management is available to managers
• Settings → Expenses (custom types & scopes) is accessible to the club treasurer on Pro and Premium plans

Expense Tracking OFF (Club Level)

When a club manager disables the feature for their club (while it is still enabled globally), the club drops into personal-only mode for all members:

• The Expenses entry stays visible under the Finances menu
• Only the My Expenses tab is shown — players can still submit and view their personal expenses
• Non-personal usage bar is hidden
• Club-level expense management is hidden from managers
• Settings → Expenses (custom types & scopes) is hidden

Global	Club	Result
ON	ON	Full expense tracking
ON	OFF	Personal-only mode — Expenses entry still visible under Finances, only My Expenses tab shown
OFF	—	Hidden entirely

However:

• All existing expense data is preserved in the database
• Payment history and attachments are retained
• Turning the feature back ON restores the full view immediately

Only a global disable by the CrickTeams Admin removes the Expenses entry from the sidebar entirely — in that state, no expense functionality is accessible to any club member.

How to Toggle Expense Tracking

Turning Expense Tracking OFF

1. Go to Settings → Features
2. Locate the Expense Tracking card
3. Click the toggle switch — it moves from blue (ON) to grey (OFF)
4. The change takes effect immediately for all club members

Turning Expense Tracking ON

1. Go to Settings → Features
2. Locate the Expense Tracking card
3. Click the toggle switch — it moves from grey (OFF) to blue (ON)
4. The full expense experience — club tabs, usage bar and management tools — reappears immediately for all club members
5. All previously submitted expenses and payment history are restored

Validations

The following rules apply to the Features toggle:

Rule	Detail
Global OFF removes club toggle	If the Admin disables Expense Tracking globally, the feature disappears from the Features page — club managers cannot turn it on for their club
No data deletion on disable	Turning OFF never deletes expense records, payments or attachments
Instant effect	The toggle takes effect immediately — no save button or confirmation required
All members affected	The toggle applies to all members of the club — it cannot be set per player or per role
Manager-only access	Only club managers can see and use the Features page; players do not have access to Settings

Frequently Asked Questions

Will disabling Expense Tracking delete our expense data?

No. Disabling the feature only hides the Expense Tracking UI — all submitted expenses, payment records and attachments are preserved in the database. Turning the feature back ON restores the full view immediately with no data loss.

Why did the Expense Tracking toggle disappear from my Features page?

This means the CrickTeams Admin has disabled Expense Tracking globally. When the global switch is OFF, the feature no longer appears on the Features page — unless CrickTeams has granted your club early access, in which case the toggle stays and keeps working. Contact CrickTeams support if you believe this is incorrect.

Does turning off Expense Tracking affect the Settings → Expenses page?

Yes. When you turn Expense Tracking OFF for your club, Settings → Expenses is hidden along with the other club-level expense tools — custom types and scopes cannot be managed while the feature is OFF. Personal expense tracking under My Expenses is not affected.

Can I disable Expense Tracking for just one player?

No. The toggle applies to the entire club — every member drops to personal-only mode when it is disabled. There is no per-player or per-role control on this setting.

What happens to players currently viewing expenses when I turn the feature OFF?

The change takes effect immediately. Players currently in the Expenses section will drop to personal-only mode on their next navigation action — they keep My Expenses but lose the club-level views. Their data is not affected.

Is there a way to see which features are available on my plan?

Yes. Go to Settings → Subscription to view your current plan and the features included. Some features, such as Settings → Expenses configuration, are only available to the club treasurer on Pro and Premium plans.

Related articles

• Expenses — Submit and manage club expenses
• Expenses — Configure custom expense types and scopes
• Permissions — Manage club managers and captain roles
• Subscription — View and manage your plan and billing