Overview

The Expenses section under Settings allows the club treasurer to configure the expense types and scopes available to players across the club. Players submit expenses using these categories, and the treasurer can extend the built-in defaults by adding custom types and scopes.

This guide covers the default types and scopes, how to add custom entries, how players see and use them, who can reach the page, plan availability, and the validations the system enforces.

To access Settings — Expenses:

1. Log in to CrickTeams as the club treasurer, on a club with a Pro or Premium plan
2. Click Settings from the left navigation menu
3. Click Expenses from the Settings sub-menu

Plan Availability

Settings → Expenses is only available on CrickTeams Pro and CrickTeams Premium. The table below shows which expense features are available on each plan.

Feature	Free	Pro ($20/mo)	Premium ($99/mo)
Expense tracking (submit & view)	Yes	Yes	Yes
Settings → Expenses (types & scopes)	No	Treasurer only	Treasurer only
Custom expense types (up to 5)	No	Treasurer only	Treasurer only
Custom expense scopes	No	Treasurer only	Treasurer only
Choosing an existing type or scope when submitting an expense	Any member	Any member	Any member

Expense Types

The Expense Types tab lets the treasurer view the default types and add up to 5 custom expense types. Every expense submitted by a player must have a type assigned.

Default Types

Click the Default Types accordion to expand and view all built-in types. These are always available and cannot be edited or removed.

Default Type	Typical Use
Equipment	Kit, gear, or club equipment purchases
Travel	Flights, train, taxi, or mileage reimbursement
Meals	Food and drink during club activities
Umpiring Fee	Match umpire costs
Event/Location Fee	Venue hire or event costs
Miscellaneous	Any other club expense not covered above

Adding a Custom Type

The treasurer can add up to 5 custom expense types. Once the limit is reached the + Add Custom Type button is disabled.

1. Go to Settings → Expenses → Expense Types tab
2. Click + Add Custom Type in the top right
3. Type a name in the Enter type name… field (max 30 characters)
4. Click Add to save, or Cancel to discard

How Players See Expense Types

When a player creates a new expense, the Expense Type dropdown lists all default types followed by any custom types added by the treasurer.

Expense Scopes

The Expense Scopes tab lets the treasurer view the default scopes and add custom scopes. Scopes define what an expense is attributed to — Club, Tournament, Match, Practice or Personal.

Default Scopes

Click the Default Scopes accordion to expand and view all built-in scopes. These are always available and cannot be edited or removed.

Default Scope	Use When
Club	Expense applies to the whole club
Tournament	Expense is tied to a specific tournament
Match	Expense is related to a particular fixture
Practice	Expense incurred during a training session
Personal	Individual player expense

Adding a Custom Scope

The treasurer can add custom scopes in the same way as custom types.

1. Go to Settings → Expenses → Expense Scopes tab
2. Click + Add Custom Scope in the top right
3. Enter a name and click Add

How Players See Expense Scopes

When a player creates a new expense, they select an Expense Scope from a dropdown. Default scopes appear first, followed by any custom scopes.

Validations

CrickTeams enforces the following rules when managing expense types and scopes.

Custom Types

Errors

• Leaving the type name blank
• Entering a name longer than 30 characters
• Entering a duplicate name (case-insensitive)
• Trying to add a new type when the 5-type limit has been reached

Custom Scopes

Errors

• Leaving the scope name blank
• Entering a duplicate name (case-insensitive)

Player Submission

Errors

Players cannot save an expense without:

• Selecting an Expense Type
• Selecting an Expense Scope

Frequently Asked Questions

Why is Expenses missing from my Settings sidebar?

There are three possible reasons, and all three conditions must be met for the page to appear.

1. Your plan. Settings → Expenses is only available on CrickTeams Pro and CrickTeams Premium. On the Free plan it never appears. Go to Settings → Subscription to upgrade.
2. Your role. Even on Pro or Premium, only the club treasurer sees the page. If you are a club manager but not the treasurer, it stays hidden. Only the club owner can change the treasurer, under Settings → Permission.
3. The Expense Tracking toggle. If Expense Tracking has been switched off for the club under Settings → Features, the configuration page is hidden even for a treasurer on Premium.

If you are on Pro or Premium and still cannot see it, check Settings → Permission first — it names the current treasurer, and not being the treasurer is the most common reason.

I’m a manager on Pro — why can’t I add a custom expense type?

Adding custom types and scopes is a treasurer-only action. Being a club manager lets you approve expenses, but configuring the club’s expense categories is part of the treasurer’s money controls. Ask your club owner to assign you as treasurer, or ask the current treasurer to add the type for you.

How many custom expense types can I add?

You can add up to 5 custom expense types per club. The counter at the top of the Expense Types tab (e.g. 0/5) shows how many have been used. Once the limit is reached, the + Add Custom Type button is disabled. Once the limit is reached you will need to upgrade your plan to add more

Can I delete a custom type or scope?

No. Custom type and scope cannot be deleted.

Do players need approval to use a new custom type?

No. Custom types and scopes added by a manager are available to players immediately. There is no separate approval step for types and scopes in Expense Settings.

What is the difference between Expense Type and Expense Scope?

Expense Type categorises what the expense is for (e.g. Equipment, Travel, Meals). Expense Scope defines what the expense is attributed to (e.g. Club, Tournament, Match). Both fields are required when a player submits an expense.

Why can’t a player find the expense type they need?

The type may not have been added yet by the treasurer, or the 5-type custom limit may have been reached. The treasurer can review and manage custom types under Settings → Expenses → Expense Types.

Related articles

• Permissions — Assign the club treasurer and manage club managers
• Expenses — Submit and manage club expenses
• Fees — Create club fees and record payments (treasurer only)
• Players — View player profiles and record payments
• General — Update club profile and invite players
• Subscription — View and manage your plan and billing